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Evidence Guide: TLIP4005 - Manage workplace information

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIP4005 - Manage workplace information

What evidence can you provide to prove your understanding of each of the following citeria?

Identify and source information needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information needs of individuals/teams is determined and potential sources of information are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information held by the organisation is reviewed to determine suitability and accessibility

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrangements are made to obtain identified information not available/accessible within the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect, analyse and report information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information relevant to the needs of individuals/teams is collected as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is collected in or transferred to a format suitable for analysis, interpretation and dissemination

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is analysed to identify and report relevant trends and developments in terms of the needs for which it was acquired

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use management information systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Management information systems are used effectively to store and retrieve data for decision making

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technology available in the work area/organisation is used to manage information efficiently and effectively

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recommendations for improving the information system are submitted to designated persons/groups

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to the preparation of operational plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Individuals/teams are involved in preparing operational plans in ways which use their contribution effectively and gain their support for the outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Operational plans are prepared and presented in accordance with workplace guidelines and requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare resource proposals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resource planning data is collected in consultation with colleagues, including those who have a specialist role in resource management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Workplace business plans, and customer and supplier requirements are reflected in estimates of resource needs and use

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Proposals to secure resources are supported by clearly presented submissions describing realistic options, benefits, costs and outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify and source information needs

1.1

Information needs of individuals/teams is determined and potential sources of information are identified

1.2

Information held by the organisation is reviewed to determine suitability and accessibility

1.3

Arrangements are made to obtain identified information not available/accessible within the organisation

2

Collect, analyse and report information

2.1

Information relevant to the needs of individuals/teams is collected as required

2.2

Information is collected in or transferred to a format suitable for analysis, interpretation and dissemination

2.3

Information is analysed to identify and report relevant trends and developments in terms of the needs for which it was acquired

3

Use management information systems

3.1

Management information systems are used effectively to store and retrieve data for decision making

3.2

Technology available in the work area/organisation is used to manage information efficiently and effectively

3.3

Recommendations for improving the information system are submitted to designated persons/groups

4

Contribute to the preparation of operational plans

4.1

Individuals/teams are involved in preparing operational plans in ways which use their contribution effectively and gain their support for the outcomes

4.2

Operational plans are prepared and presented in accordance with workplace guidelines and requirements

5

Prepare resource proposals

5.1

Resource planning data is collected in consultation with colleagues, including those who have a specialist role in resource management

5.2

Workplace business plans, and customer and supplier requirements are reflected in estimates of resource needs and use

5.3

Proposals to secure resources are supported by clearly presented submissions describing realistic options, benefits, costs and outcomes

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify and source information needs

1.1

Information needs of individuals/teams is determined and potential sources of information are identified

1.2

Information held by the organisation is reviewed to determine suitability and accessibility

1.3

Arrangements are made to obtain identified information not available/accessible within the organisation

2

Collect, analyse and report information

2.1

Information relevant to the needs of individuals/teams is collected as required

2.2

Information is collected in or transferred to a format suitable for analysis, interpretation and dissemination

2.3

Information is analysed to identify and report relevant trends and developments in terms of the needs for which it was acquired

3

Use management information systems

3.1

Management information systems are used effectively to store and retrieve data for decision making

3.2

Technology available in the work area/organisation is used to manage information efficiently and effectively

3.3

Recommendations for improving the information system are submitted to designated persons/groups

4

Contribute to the preparation of operational plans

4.1

Individuals/teams are involved in preparing operational plans in ways which use their contribution effectively and gain their support for the outcomes

4.2

Operational plans are prepared and presented in accordance with workplace guidelines and requirements

5

Prepare resource proposals

5.1

Resource planning data is collected in consultation with colleagues, including those who have a specialist role in resource management

5.2

Workplace business plans, and customer and supplier requirements are reflected in estimates of resource needs and use

5.3

Proposals to secure resources are supported by clearly presented submissions describing realistic options, benefits, costs and outcomes

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with standard operating procedures

applying relevant legislation and workplace procedures

communicating and working effectively with others when managing workplace information

identifying and collecting information for use in the workplace

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications and information systems equipment to required protocol

preparing and completing relevant documentation

reading, interpreting and following relevant instructions and procedures

reporting and/or rectifying identified problems that may arise, in accordance with regulatory requirements and workplace procedures

selecting and appropriately applying technology, information systems and procedures to workplace tasks

selecting and efficiently using information management systems and technologies

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

operational recording, reporting and statistical analysis systems and resources

relevant regulatory and code requirements

resource availability including the processing capacity of equipment and software systems for statistical analysis of data

typical problems that can occur when managing workplace information and related appropriate action that can be taken

workplace business policies and plans as they relate to financial reporting and information system management and improvement

workplace protocols and procedures for managing workplace information.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.